OGDC CONSTITUTION
I. Club Values
a. The Ohlone Game Developers Club (herein referred to as “the OGDC” or “the Club”) shall be governed as a Work-Simulation for the Video Game Industry.
b. The Club’s Primary Values shall be Efficiency, Fairness, and Longevity, in that order.
c. The Club’s Primary Intentions shall be the following:
i. To support the Video Game Development curriculum at Ohlone College.
ii. To promote knowledge-sharing between veterans and novices on the matter of Video Game Design and Development.
iii. To support members’ advancement into the Video Game Industry.
iv. To raise funds to be used in the furthering of industry-related education and advancement.
v. To make video games.
d. The Club shall at all times comply with the provisions of the Inter-Club Council (ICC).
II. Roles
a. Management Positions
i. Club Executive Officer
1. Technicalities
a. The Club Executive Officer (herein referred to as “CEO”) shall also be known as the Club President for purposes of external student government (ASOC).
2. Duties
a. The CEO is the highest authority in the club, second in power only to the Advisor(s) and to the college itself.
b. The CEO’s contributions shall be in the form of Vision, Organization, and Drive.
c. The CEO shall act in the best interests of the Club and its Members at all times.
d. The CEO shall set the Policy for all matters not covered by this Constitution.
e. The CEO shall ensure that Development Projects led by Members are fully supported through promotion, recruiting, facilities, and resources whenever possible.
f. The CEO shall ensure that the Club is accessible to new members.
g. The CEO shall ensure that all appropriate paperwork is completed and submitted in a timely manner.
h. The CEO shall remain in office until a replacement is chosen.
i. The CEO is free to delegate any or all duties to person(s) of his/her choosing; this should be clarified in his/her Policies.
3. Policy
a. The incoming CEO shall determine Policies for his/her term.
b. This shall cover such things as additional positions, meeting scheduling, etc.
c. At any time an Advisor may override the Policy wherever it is not reasonable and fair.
4. Choosing a CEO
a. The CEO shall be chosen by merit.
b. There is no set term for a CEO.
c. The outgoing CEO should choose the next CEO; he/she may do so by any means deemed fit, such as by hand-selection or vote.
d. A new CEO may also be chosen by Petition (see Section II Article b.4).
e. The Club shall at no time be without a CEO.
ii. Advisor
1. Technicalities
a. The Club must have an Advisor to maintain Active Standing for purposes of external student government.
b. The Club shall have only one Advisor who shall be official for the purposes of external student government.
c. According to the ICC Handbook, an Advisor “must be present for you to hold a meeting.”
2. Duties
a. The Advisor is the Club’s support on the staff side.
b. The Advisor shall support the club in maintaining its Primary Values and Intentions.
c. The Advisor shall approve and sign all paperwork as necessary for its validity.
3. Choosing an Advisor
a. The Advisor should remain in office for as long as possible, unless the CEO deems it appropriate to change.
b. Any new Advisor shall be chosen by the CEO, or by Petition.
c. There is no limit to the number of Advisors; however, as stated above, only one shall be the official Advisor.
iii. ICC Representative
1. Technicalities
a. The Club must have a member present at every ICC meeting or event to maintain Active Standing for the purposes of external student government.
b. The ICC Representative (herein referred to as “Rep”) should be consistent – one person every week if possible, or two alternates at maximum.
2. Duties
a. The Rep shall attend every ICC meeting and event.
b. The Rep shall promote the club and its activities at the ICC meetings and events whenever possible.
c. The Rep shall report to the CEO about any matters, concerning the Club, that arise during ICC meetings and events. Such reports shall be made in a timely manner.
d. The Rep shall act in the Club’s best interests at all said proceedings.
3. Choosing a Rep
a. The Rep shall be chosen by merit and availability.
b. The Rep position is not exclusive; the CEO or other Member may act both as the Rep and in another position.
c. The Rep shall be chosen by the CEO, or by Petition.
iv. Further Positions
1. Leads for Club-sponsored Projects should be considered Club Management; however this is at the CEO’s discretion.
2. Additional Positions may be created by the CEO; they should be described in detail in his/her Policies.
b. Membership
i. General Specifications
1. Any person shall be eligible for Membership, whether he/she may be an Ohlone College student or not.
2. Members must, at all times, conduct themselves in such a way as to put forth a good reputation for the Club.
ii. Active Members
1. A Member shall be deemed Active if he/she is present, and participates in Club activities, at least once per month; more strict requirements may be instated by the CEO, and should be detailed in his/her Policies.
2. The CEO, or a person of his/her choosing, shall maintain a listing of Active Members. Said list shall be made readily available to all Members, preferably on the Club Homepage.
3. Only Active Members may create Petitions, and only they are counted for the purposes of votes or Petition signage.
4. Petitions
a. A Petition is a proposed change to the Club, which may take the form of a Constitutional Amendment, a change to Club Management, or any other change.
b. A Petition shall describe the proposal in the greatest detail possible; Members should not sign petitions that are vague or inappropriate.
c. A Petition shall be signed by at least half (1/2) of the Club’s Active Members, rounded up to the nearest whole person, and presented to a member of Club Management, to be Passed. Said Management shall immediately inform the CEO.
d. Once a Petition is Passed, the proposal contained therein shall take effect immediately.
III. Meetings
a. Open House
i. Management shall be available for at least forty-five minutes of Open House per week.
ii. Open House shall be defined as a regularly scheduled time when new members may show up for general information.
b. Development Meetings
i. Management shall ensure that Development Projects have access to facilities for their regular meetings.
c. Exclusive Meetings
i. The CEO may, from time to time, call meetings for the Management and/or Active Members to discuss the future of the Club. These meetings shall not be regular, unless otherwise stated by the CEO’s Policy.
IV. Constitution
a. This Constitution shall remain in effect at all times. It shall only be changed by an Amendment proposed by a Petition (and that Petition must Pass).
b. For purposes of settling disputes, the following hierarchy shall take effect:
i. Policies and Procedures of Ohlone College
ii. Amendments to the Constitution
iii. Body of the Constitution
iv. CEO’s Policies
v. The judgment of Club Management
vi. The judgment of an Active Member
vii. The judgment of a General Member
viii. The judgment of a non-member